For the longest time now, extensive paper records have been used by the anesthetist to keep patient-care related data. Today, the continued adoption of an anesthesia management system is making this job easier and more accurate all over the world. This system electronically captures anesthesia provision data together with any other necessary additional information. Here’s is how to implement an anesthesia management system.
Phase One – Product rollout and training
The first step in the implementation of anesthesia management system is the product rollout and training of the staff going to utilize the system. The product rollout involves getting the necessary equipment needed to run the management system. The equipment includes computers and any other necessary electronics. Now that you have got the required equipment ready, you can launch the management software and commence on the training. A good training program takes times, and the recommended duration is two months for around 3-4 hours a day. Don’t try to rush things, because any mistakes made can be quite costly. Make sure that the staff working around the system are well trained on intraoperative and postoperative modules.
Phase Two – Mock Implementation
Once the training of the staff working around the anesthesia management system is complete, it’s vital for you to move on to the mock implementation phase. Mock implementation will help you identify the strengths and weaknesses of the system and the staff working around it. In the mock implementation phase, paper records can be used as a backup in case any hiccup arise at this time. You don’t want all your operations to come to a halt and maybe even risk a patient’s life just because the system failed one or more areas. That’s why having paper records as back up is essential.
Phase Three – Live implementation
This is the last step in the implementation of the anesthesia management system. In the live implementation, the system and the staff are left to run on their own. This phase should only be initiated when all the issues that may have been discovered during the mock implementations have been addressed. Additionally, it’s wise for you to keep a close eye on the system and the staff during the early stages of this phase. On top of that, you can instruct your staff to start using the system on lighter cases as they slowly graduate to more complex cases.
Having your staff gradually advance the level of complexity of the cases they deal with is very crucial. This helps them build their confidence and experience. The anxiety from starting with complex cases may affect the staff output which is not good.